Event support

Planning an event on campus involves many different services working together – and we’re here to help make sure your event goes off without a hitch. Typically you would secure an event space first, through University Services or a specific department, and then work with Facilities to arrange for additional event support services as listed below:

Facilities services for any size event

Facilities services for large and/or complex events

Don’t see the service you need listed here? Check our A-Z list of all services or use the search box above.

event support lead times

Critical lead times

  • Please follow these critical lead times to ensure we can provide the event support you need:
    • Contact us in January to order services/equipment for any day during reunions, class day or commencement
    • 3+ weeks before Large events to schedule equipment, shop services & resources
    • 2+ weeks before Tents are needed for township permits, utility markups, and scheduling the tent vendor 
    • 10 business days to order services during "busy times", i.e. Princeton Preview, opening exercises, football tailgates, etc.
    • 5 business days to order staging
    • 3 business days to order basic event support services (setup/cleanup, tables, fencing, etc.), e.g, for Monday events please submit your order by the Wednesday prior
  • Other helpful tips:
    • Include a statement in your invitations and event listing, such as “To request disability-related accommodations, please email [address] at least a week in advance.”
    • Refer to the How to Host Accessible In-Person Events checklist for more tips.

Helpful Resources