Please note: Due to campus-wide year-end event support, our equipment rental black-out period is May 15 - June 2.

Planning an event on campus involves many different services working together – and we’re here to help make sure your event goes off without a hitch. Typically you would secure an event space first, through University Services or a specific department, and then work with Facilities to arrange for additional event support services as listed below:

Facilities services for any size event

• Equipment Rental such as tables, chairs, grills, trash cans, and more (see also our item photo  & rental fee guide)
• Cleaning up after the event
• Event Building access and Temperature Control, to get into the building early or late, and feeling comfortable
• Greening your event (link to the Office of Sustainability's website)
• Hanging promotional banners

Facilities services for large and/or complex events

• Campus Grounds Protection from crowds, tents, weather, etc.
• Fencing around your event
• Lighting and wiring in and around your event space
• Stages and flooring 
• Tent rental

Don’t see the service you need listed here? Check our A-Z list of all services or use the search box above.

Critical lead times

• Please follow these critical lead times to ensure we can provide the event support you need:
  • 4 months/January to order services/equipment for any day during reunions, class day or commencement
  • 3+ weeks before Large events to schedule equipment, shop services & resources
  • 2+ weeks before Tents are needed for township permits, utility markups, and scheduling the tent vendor 
  • 10 business days to order services during "busy times", i.e. Princeton Preview, opening exercises, football tailgates, etc.
  • 5 business days to order staging
  • 3 business days to order basic event support services (setup/cleanup, tables, fencing, etc.), e.g, for Monday events please submit your order by the Wednesday prior

Helpful Resources

• Facilities Equipment Rental Photo & Rental Fee Guide
• Facilities Event Support Services booklet
• Facilities shop labor rates
• Conference and Event Services website
• Conerence and Event Services Toolkit